Thank You Letter

Writing a thank you letter, or thank you email, after an employment interview is a must. In fact, some employers even think less of those interviewees who fail to follow-up promptly. Plan to send out your thank you letters and or thank you notes as soon as possible after your interview. The same day is recommended.

Do send out email thank you.

  1. Do send out thank you letter by email and mail.
  2. Please send both out the same day as your interview. By sending out thanks my email and mail you will stand out from the crowd. If you skip step 1 and 2, then you should not expect a job offer.
  3. If you have poor handwriting, then please type thank you and sign.
  4. Fonts Size – Use 10 – 12
  5. Font Type – Use standard font types such as Times New Roman, Arial, or Georgia
  6. Write a knockout thank-you note; it may make a difference.
  7. Four things to cover in thank you:
    1. Thank the person for meeting with you
    2. Mention something you liked about the interview
    3. Reference the discussion you had during the interview to show that you listen well and that understood what they need. Reference the skills you have and how they make you an excellent candidate for the job.
    4. Repeat your interest in the job and reiterate your appreciation for being considered for the job and let the hiring manager know you are looking forward to hearing from him or her soon.
  8. Run spell check to ensure no spelling errors.
  9. Proof your mail and email. Read your note and ask yourself: Could someone who didn’t even participate in the interview have written this? If the answer is yes, then try again. It should never be that generic.

Format for Thank Your letter


Date

Contact Information: (Your contact information) Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Address

Contact Information: (The person you are writing to) Name Title Company Address City, State, Zip Code

Dear Mr./Ms. Last Name:

  1. Thank the person for meeting with you
  2. Mention something you liked about the interview
  3. Reference the discussion you had during the interview to show that you listen well and that understood what they need. Reference the skills you have and how they make you an excellent candidate for the job.
  4. Repeat your interest in the job and reiterate your appreciation for being considered for the job and let the hiring manager know you are looking forward to hearing from him or her soon.

Best regards,

Handwritten Signature (for a mailed letter)

Typed Signature